Administrative Assistant-Austell, GA

Company Name:
Make a Difference
Administrative Assistant-Austell, GA
(Five month Assignment)
Parsons is an industry leader in delivering technology driven solutions to promote safer, healthier and sustainable world class infrastructure to communities throughout the world. Our landmark projects and capital improvement programs support global initiatives in infrastructure, water, energy, power, renewables, environmental, healthcare, education, and communications. We are hiring colleagues with an entrepreneurial spirit who thrive on professional challenges in a high energy environment.
Parsons is in need of an Administrative Assistant for a five month assignment for the Austell, GA location.
In accordance with established procedures, performs a variety of routine and non-routine administrative, clerical, data collection, and report writing tasks specific to the group assigned. Receives direction from immediate supervisor in completing non-routine assignments.
Gathers statistics and general data; reviews and combines this information into established reports for use within and outside the unit. May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing. May be responsible for verifying data gathered, such as matching supplier invoices against file copies. Distributes reports as directed by immediate supervisor.
Maintains employee directory and related data pertaining to employees assigned to the unit, including company resumes.
Originates correspondence and reports not requiring the personal attention of immediate supervisor. Answers telephone, taking and relaying messages. Receives, sorts, and distributes mail.
May establish and maintain records of equipment, including a log of equipment service dates. May initiate requests for service.
Initiates requests for PCs and telephones, and updates Corporate Directory as appropriate.
Maintains project document controls. Updates and maintains electronic databases using Primavera Contract Manager and Excel. Distribute copies of project documents. Updates and maintains various project network files and paper files.
Process project accounts payables and provide vendor management. Order safety supplies and office supplies as needed.
Process client invoices and subcontractor invoices. Enter check requests into Parsons electronic systems.
Serve as office facility coordinator and safety warden.
Update project construction administration guide.
Coordinate and document contractor GA-EPD-Davis-Bacon Certified Payrolls and other contract reporting requirements.
Provide administrative and clerical support for Construction Manager, field staff & project engineers.
Update various project reports and tracking logs.
Prepare materials for weekly progress meeting. Attend weekly progress meetings, take notes for meeting minutes and enter into Contract Manager database. Distribute CM approved minutes to meeting attendees via email.
Performs other responsibilities associated with this position as may be appropriate.

- High school diploma (or equivalent) and 5-8 years of relevant work experience.
- Good written and oral communication, organizational, and interpersonal skills are required. Additionally, a demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software, is required.
- Prior experience utilizing Primavera Contract Manager is preferred. Prior experience in a construction field office setting is preferred. A working knowledge of Parsons Company policies and procedures is preferred.
Parsons offers an ethical, challenging, diverse, rewarding and fun work experience where enthusiastic, responsible people use their energy, talent and dedication to make a difference in the world.
We provide career growth and development, a competitive compensation package. Parsons is an equal opportunity, drug-free employer committed to diversity in the workplace. M/W/D/V.
Founded in 1944, Parsons, an engineering, construction, technical, and management services firm with revenues of $3 billion in 2012, is 100% owned by the Employee Stock Ownership Trust. We conquer the toughest logistical challenges and deliver design/design-build, program/construction management, professional services, and innovative alternative delivery solutions to private industrial customers worldwide as well as to federal, regional, and local government agencies. Parsons is a leader in many diversified markets with a focus on infrastructure, environmental, and defense/security. Currently, more than 11,500 Parsons' employees are engaged in more than 2,000 projects in 50 states and 25 countries. These dedicated workers speak 82 languages collectively, and hold more than 7,600 college degrees and professional registrations. Parsons' employees continue to go anywhere in the world, meet every technical and management challenge, and persevere until the job is done.

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